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Call for Tenders - details
This page shows you the details of the selected Call for Tenders.
| Call for tenders – Operation Gift Packs / Discovery Box – 2024 Holiday Campaign |
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| Product Line: | Specialty | ||
| Expiration Date: | 2024/03/14 (YYYY/MM/DD) | Time Left | Expired |
| Notes: | The Société des alcools du Québec (SAQ) invites you to submit your Gift Pack and Discovery box tenders to be sold in its network of outlets for the 2024 Holiday campaign. Your tenders fulfilled online, including the non-refundable payment by credit card of CA$231 per offer must be submitted BY THURSDAY, March 14, 2024. at 11:59 p.m. Eastern time, Canada (hereinafter the "closing of the call for tenders"). NOTE: any other type of offer (Spontaneous offer - OS) or mode of transmission (Excel, PDF, fax, etc.) will be refused. For the 2024 Gift Pack/Discovery Box operation, please note that some products included in the 2023 Holiday campaign will be renewed. These products will be selected by the SAQ and must be submitted as renewal offers (RC) and not in response to this call for tenders (AO). We will contact the agents representing them by February 29, 2024. Please make sure you renewal offers (RC) are up-to-date.
Note: Suggested retail price: maximum CA$100.00, except for high-end products *Examples: 250 ml can, 375 ml half bottles, etc.
1. Originality of the product for the new submitted gift packs. Criteria to be observed: • No new liquid. The liquid must already be sold at the SAQ and have an active SAQ code). IMPORTANT the overall environmental aspect of the gift pack will be taken into consideration: percentage recycled content/recycling, materials used, packaging reuse/added value, etc. Promotional budget: A promotional budget is required in order to cover displays and promotion fees of at least 10% of the purchase price per case are charged. Any additional promotional budget offer will be considered. If the product is selected, this budget will be invoiced directly to the supplier based on the number of cases ordered by the SAQ Order To be included in the Gift Packs/Discovery Box - 2024 Holiday Campaign operation, the order should be shipped in time for receipt by October 7, 2024. Failing to meet this deadline could lead to changes in quantities or to cancellation of the order. Complement to the call for tenders to tender (applicable to all offers (AO and RC) To clarify the offer as submitted on SAQ-B2B, you will be asked to complete this survey and answer all the questions before the closing of the call for tenders. The compiled results will be used to calculate the retail prices and to clarify certain details of the offer. This form replaces the information that was entered in the Other section Note fields on the Product and Offer page in previous calls for tenders. Submission of visual On submitting the offer and before the call-for-tenders deadline, you will have to email the gift pack visual (complete picture of the bottle and packaging, as seen on a shelf by the Quebec consumer) to SAQCommercialisation@saq.qc.ca. Make sure to include the offer number (e.g. AO-xxxxx or RC-XXXXXX), the product name and call for tenders name in the subject line of the email. Note: the visual can be in PDF or JPEG format or a PowerPoint presentation. Criteria to meet: IMPORTANT: the gift pack's overall environmental aspect will be taken into consideration: • Desired good practices: o reduced packaging • AVOID: o Wood Container and packaging Container1 and packaging2 must be recyclable in Quebec. 1. Recyclable and recycled containers in Quebec: glass, aluminum, aseptic (Tetra Pack type) or PET or HDPE plastics. Price Refer to the Purchasing and Merchandising Policy, chapter 5 - Product Purchasing, section 5.2 - Price. Exchange rates The exchange rates applicable to this call for tenders are: Currency Country of origin Currency Standard rate CAD Canada Dollar 1.0000
• Access the SAQ-B2B electronic portal* To access the call for tenders, take one of the following paths: • Access the Calls for Tenders section o Access the Catalog of Offers and Private Import Requests module • Select the call for tenders in which you wish to submit a tender
Note: The suggested retail price as calculated on the product offer form is provided for information purposes only. For the suggested retail price of the gift package, you can contact the Pricing Department (PrixdeRevient@saq.qc.ca) once you've completed the survey form, which will give them all the tools they need to proceed. *If you are not a member of one of the transactional sites, you can create an account free of charge and use it to submit offers in the Subscribe section. Specific requirements A) Certified organically farmed products Imported products labelled as ORGANIC or with other similar wording must meet the requirements of the Canadian Organic Products Regulations in this regard. Quebec products labelled as BIOLOGIQUE/ORGANIC or with other similar wording must meet the requirements of Quebec's Conseil des appellations réservées et des termes valorisants (CARTV). The name of the certification body must be entered on the Sustainable Development page. Proof of certification will be required at a later date. The products should have a shelf life sufficiently long to cover their sale within a reasonable time (we estimate the required shelf life to be at least one year from date of order pick-up). B) Fair trade-certified beverage alcohol products Producers submitting a fair-trade product must have the appropriate licence allowing them to market the product as certified by an approved fair-trade body. A fair-trade logo must appear on the product bottles. The name of the certification body (Transfair or Fairtrade) must also be entered on the Product and Offer page in the Other - Remark section of the submission form. Proof of certification will be required at a later date. C) Environmental claims Producers submitting a product with an environmental claim must comply with the standards of the Guide for Industry and Advertisers of the Canadian Standards Association (CSA). When a new product is selected, the supplier must complete the Environmental Claim - SAQ Responsibility Charge form. Terms and conditions The SAQ reserves the right not to accept any of the received tenders, to cancel this call for tenders and to reject all tenders, with no compensation to the tenderers and without the SAQ's being held liable for any costs or losses incurred by the tenderers. The SAQ considers that any omission, abstention, inaccuracy or instance of non-compliance with one or another of the provisions of this call for tenders will render the tender unacceptable and may result in the cancellation of the offer. No changes will be allowed once the call for tenders is closed. Any false or incorrect information included in the offer, any changes made after the product has been selected or any failure to meet various deadlines may result in the withdrawal of the product. The SAQ is not bound to accept a tender for a product even if the product meets a specific requirement described in this call for tenders. The SAQ will not assume any expenses incurred by the producer of this call for tenders to prepare and submit its offer. All submitted offers, all documents and all other items received during the processing of the offer become the exclusive property of the SAQ. If, at the end of the evaluation of the offers, its product is selected, the supplier must commit to complying with the applicable conditions of the Purchasing and Merchandising Policy. To avoid possible confusion, please wait for the SAQ's reply and instructions before sending the required labels and samples. Only the French version of this call for tenders has official value. In the event of any discrepancy between the (official) French version and the English version, the French version shall prevail. For more information about filling out the form, please contact SARA, our business relations assistance service, at 514 254-2711 or via Contact Us.
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