SAQ-B2B E-COMMERCE AGREEMENT
BETWEEN THE SOCIÉTÉ DES ALCOOLS DU QUÉBEC AND THE SUPPLIER
(TERMS AND CONDITIONS)
In this Agreement, unless a different meaning is indicated by the context, the masculine gender shall include the feminine or neutral genders, as the case may be, the singular shall include the plural, and the following expressions shall have the following meanings:
The purpose of this Agreement is to establish the terms and conditions of the Supplier's registration on the SAQ-B2B site (hereinafter the "Site") and to determine the terms and conditions for the purchase of Products from the Supplier by the SAQ through the Site.
Any Supplier with a Product listed in the SAQ database or accepted for listing by the SAQ shall be eligible to register free of charge.
Upon registration, the Supplier shall be provided with a user name and a password. By registering, the Supplier accepts the terms and conditions of this Agreement.
The Supplier may change its password for a new one known only to it. The Supplier shall be fully responsible for any transactions made under its identifiers (user name and password) and it shall be fully responsible for any transactions made by its employees, agents and representatives. The Supplier hereby agrees to notify the SAQ without delay of any unauthorized use of the Site, including the unauthorized use of a user number or password, by any employee, agent or representative of the Supplier or by any other person.
Unauthorized access to the Site or to the information systems or telecommunications facilities for the purpose of gaining access to the Site shall constitute an event of default under this Agreement, where such default is not remedied as soon as possible following notice to such effect to the Supplier by the SAQ. The unauthorized use of the Site by any person other than an employee, agent or representative of the Supplier shall not constitute an event of default under this paragraph if the Supplier has employed reasonable means to prevent such use.
As a member of the Site, the Supplier will automatically receive notification email messages regarding the posting of calls for tenders and communications issued by the SAQ and related to the various transactional activities. Site users may not unsubscribe from receiving such notifications.
The SAQ shall order Products using a purchase order that it shall forward to the Supplier through SAQ-B2B (hereinafter the "Purchase Order"). The Purchase Order shall contain the terms and conditions governing the SAQ's purchase of Products from the Supplier. Such terms and conditions shall be available for review upon the Supplier's acceptance of each order.
Upon receiving a Purchase Order, the Supplier shall send, via SAQ-B2B, a confirmation of total or partial acceptance of the order or a notice of rejection of the order, as the case may be. When a Supplier accepts all or part of an order, the Supplier shall comply with all terms and conditions of the Purchase Order. The Supplier shall also comply with all terms and conditions of the SAQ's Purchasing and Merchandising Policy (hereinafter the "Purchasing and Merchandising Policy"). The terms and conditions of the Purchasing and Merchandising Policy shall be available for review upon the Supplier's acceptance of each order. The terms and conditions of the Purchasing and Merchandising Policy shall be deemed to form an integral part of the Purchase Order. In the event of an inconsistency between the terms and conditions of the Purchasing and Merchandising Policy and those of the Purchase Order, the terms and conditions of the Purchase Order shall prevail. No conditions put forward by the Supplier when accepting or receiving an order shall bind the SAQ without the written consent of the SAQ.
The SAQ makes some purchases through calls for tenders. The calls for tenders are posted under the Call for Tenders tab of the main menu.
The SAQ undertakes to ensure the proper functioning of the Site in order to provide access at all times to the Supplier and in order to maintain and update its technical and functional infrastructure. The SAQ also undertakes to operate and manage the Site in a manner that ensures the security of the Site and of the Supplier's Confidential Information by adopting industry-recognized security measures, such as implementing authentication measures, user names and passwords, installing and regularly updating antivirus software, encrypting data and installing a firewall, which shall be regularly updated and managed so as to ensure that log-ins, log-outs and attempts to log in are regularly recorded.
The SAQ has established control mechanisms and emergency plans to ensure that use of the Site is not interrupted for more than twenty-four (24) hours. Should such an event occur, alternative modes of communication shall be put in place for the benefit of the Supplier.
The SAQ and the Supplier shall respectively maintain a log designed to enable them to refer to a printed version of all documents and messages exchanged on the Site in chronological order. To this end, the parties shall take any action required for all documents and messages transmitted and received to be maintained in a dependable and unalterable file.
All Suppliers shall use the Site solely for the purposes for which it is intended and in accordance with the provisions of this Agreement.
Accordingly, the Supplier shall refrain from: (i) violating any laws and regulations in force and effect, including any laws relating to the sale and distribution of alcoholic beverages; (ii) impersonating any Person, providing false information or otherwise misrepresenting its affiliation with any Person, organization or other entity; (iii) using the Site to compile or collect personnel and business information, including, without limitation, financial information, about other Suppliers registered on the Site; (iv) posting, promoting or transmitting on the Site any items whatsoever that may be illegal, harassing, libelous, abusive, threatening, hurtful, vulgar, obscene, vicious, racist or otherwise reprehensible; (v) transmitting or posting any item likely to incite conduct which may constitute a criminal act, incur civil liability or otherwise violate any law; (vi) interfering with the use or enjoyment of the Site by the SAQ or by other Suppliers, carrying out surveys or contests, sending chain letters and posting or sending promotional messages or email messages through unsolicited mass mailings; (vii) downloading or distributing, in any manner whatsoever, files that may be contaminated by viruses, files that are corrupted or altered or any other similar software or program that could interfere with the operation of the Site or the information systems of third parties; (viii) interfering with or disturbing the operation of the networks connected with the Site; (ix) doing any thing which would impose an unreasonable or disproportionately large burden on the infrastructure of the Site; (x) disclosing its password to third parties or using its password for unauthorized purposes.
The Supplier shall indemnify the SAQ against any and all claims or damages which may result from a breach of the obligations stipulated in this Agreement, and especially of those provided under section 14 hereof.
Subject to compliance with applicable international agreements, the SAQ may amend the terms and conditions of this Agreement at any time and shall provide the Supplier with advance notice of any such amendment.
The SAQ may terminate this Agreement at any time should the Supplier be in default of fulfilling any of its obligations stipulated in this Agreement.
The SAQ may terminate this Agreement at any time should the Supplier lose its capacity as a "Supplier", as defined herein.
This Agreement shall be terminated as of right should either party go bankrupt, become insolvent or commit any act for the benefit of its creditors under any statute relating to bankruptcy or insolvency.
Should this Agreement be terminated, the Supplier shall cease to use the Site, and the SAQ may then terminate all access to the Site by the Supplier.
Each party shall make the efforts necessary to preserve the confidentiality of the Confidential Information obtained under this Agreement or resulting therefrom. In addition, each party shall use the other party's Confidential Information only for the purposes of this Agreement and not for other purposes (and, more specifically, a party shall not use it for business purposes or for its own or a third party's benefit).
The parties shall at no time, either before or after the expiration or early termination of this Agreement, disclose or allow its officers, directors, employees, agents, representatives or subcontractors to disclose the other party's Confidential Information to any Person without the prior written consent of the other party.
This confidentiality undertaking shall not apply to the disclosure of Confidential Information that: (i) is in the public domain without violation of the confidentiality undertakings provided under this Contract; (ii) is required, by law, to be disclosed to a Person authorized to receive it; (iii) is required, under an Act respecting access to documents held by public bodies and the protection of personal information (C.Q.L.R., c. A-2.1) and pursuant to the regulations relating to a securities commission and generally, but without limitation, pursuant to any legislation applicable to publicly listed companies; (iv) is required for the purposes of legal action against either party before an arbitral tribunal or any government authority with investigative powers; (v) is required by the agents, representatives, subcontractors, consultants, insurers, bankers or legal advisors of a party, provided, however, that such disclosure is limited to the information that is strictly necessary for the performance of their duties; (vi) is obtained from a third party without violation of a confidentiality undertaking; (vii) is already known to the party receiving it.
Under the Transmission of Info to Agents tab, the Supplier can access a hyperlink that encourages it to add an authorization designating a promotion agent registered on the SAQ-B2B platform. By appointing such an agent, the Supplier agrees that any information relating to its activities on SAQ-B2B be securely and confidentially accessible to the Supplier’s account for the exclusive benefit of this agent. The Supplier may at any time replace its appointed agent, provided that its new agent is authorized to represent the Supplier with the SAQ. The Supplier may also at any time require that any information be transmitted for the benefit of its agent or be removed from the Site.
The Supplier may terminate its registration on the Site at any time by simply providing written notice to such effect to the SAQ, subject to the filling of any outstanding orders. The SAQ reserves the right to terminate this Site at its entire discretion.
This Agreement shall be governed by the laws in effect in the province of Quebec (Canada) and interpreted accordingly, and the parties hereby agree that only the Quebec courts of the judicial district of Montreal shall have jurisdiction to decide any litigation or dispute arising from this Agreement.
Notwithstanding the fact that a Supplier may read this Agreement or any other document relating to the Site in a language other than French, the SAQ and the Supplier expressly acknowledge that this Agreement is being concluded in French and that only the French-language version of such agreement or document shall constitute an agreement binding upon the parties.