The Société des alcools du Québec (SAQ) invites you to submit specialty offers within the frame of the call for tenders for "Seasonal products" to be sold in its network of outlets during the Summer Campaign 2018. Your tenders filled online, including the non-refundable payment of CA$ 131.15, by credit card, must be submitted by Thursday, June 22, 2017, 11:59 PM, Montreal local time - Québec (Canada) AT THE LATEST. Within the framework of this call for tenders, the SAQ wants to meet the demands of its clients for new and diverse products. The SAQ ask to all suppliers, even those selected in the 2017 campaign, to submit for the 2018 call for tenders If the product cannot be ordered by the SAQ at the planned date, for any reason non ascribable to the SAQ, the SAQ reserves the right to cancel the adjudication. Any false or erroneous information entered in the offer, all changes made after the selection of the product, or failure to comply with the various timelines could cause the withdrawal of the offer. Products having obtained the best performance during the 2017 Summer Campaign will be advised of the renewal of its product by the end of August 2017. The SAQ intends to retain APPROXIMATELY TWENTY SEVEN (27) products (including renewal) among the following types of products: Approximately FIFTEEN (15) seasonal rosés Approximately FIVE (5) Espace Cellier rosés Approximately THREE (3) 1.5 liters rosés Country sought: France, Italia, Spain, Portugal, USA, Chili, Argentina, Australia, New-Zeeland, South Africa and Canada. Approximately FOUR (4) rosés from Quebec The offers must meet the following criteria: Approximately FIFTEEN (15) Seasonal rosés Entry or mid-range * Minimum availability: 1000 standards cases (9 litres) Vintage: 2017 Approximately FIVE (5) rosés for Espace Cellier Mid and high range * Minimum availability: between 400 and 1,000 standard cases (9 litres) Approximately THREE (3) rosé Format: 1,500 ml The selected products will have represented a savings over the purchase of 2 bottles of 750 ml. Minimum availability: 250 standard cases (9 litres) Vintage: 2017 Approximately FOUR (4) roses from Quebec Vintage: 2017 Retail price by range: Entry range: $12 $ and less Mid-range: between $12 and $ 20 High range: $20 $ and more Selection criteria The important considerations in the final selection phase are: Sought colour: light. The importance of the low intensity of the colour will be considered in the final selection. Complementarity in the offer of rosé wines (countries, regions, flavour profile, price ...). Sample For producers in the Southern hemisphere: the vintage of the sample must be 2017. For the Northern hemisphere producers: the vintage of the sample must be 2016. Sending the wrong vintage or a tank of crude or failure to comply with the various timeline will lead to the automatic rejection of the offer. Promotional investment A promotional budget is required to cover displays and promotion fees of 10% of the supplier price per real case and must be registered in the section « Budget and others » of the submission form. Any additional offer of budget investment will be considered. If the product is selected, this budget will be invoiced directly to the supplier according to the number of cases bought by the SAQ. The account manager will confirm the investment amounts with the agent before the confirmation of the product. Action plan In order to plan the liquidation of stocks for the summer campaign 2018-2019, the SAQ will add an automatic 10% discount on the product retail price for products which have not sold at least 70% of quantities ordered after the 15th week of their marketing. The supplier will be charged directly of the rebate according to the bottles not sold. This amount will be automatically charged to the supplier after the 15th week of product marketing. Order For the selected products, the purchase order will be issued in the last week of November 2017. Suppliers will have 30 days to be prepared to ship the order after the release of the purchase order. When the SAQ will issue an order, if the product is not ready for shipment within 30 days, it may affect the withhold of the product in the seasonal campaign and/or the date of marketing of the product in outlets. Exchange rates The exchange rates applicable for this call for tenders are the latest published by the SAQ on the www.saq-b2b.com, in effect on June 21, 2017. Code Country Currency Rate CAD Canada Dollar 1.0000 USD United States Dollar 1.31,05 XEU Europe Euro 1.4930 To submit a product, you must: Access the web portal you are subscribed Select the "Call for tenders" tab Select the current call for tenders Go to the end of the Call for tenders - description Click on the "Add an offer" or ''Add an offer from an existing'' button in order to generate Alcoholic Product Submission Form Fill in the form and submit it on line. NOTE: Any spontaneous tender will be rejected If you are not member of one of the transactional gateways, you can create an account, without fees, allowing you to submit your product. Please follow these steps: Access the www.saq-b2b.com online gateway Select the "Subscribe" tab to open an account Fill in all the required information about your company Check all required declaration and "Subscribe now" Specific requirements A) Product of certified biological cultures Imported products with the mention ORGANIC or with any other similar mention must comply with the standards of the Canadian Organic Products Regulations. Local products from Québec with the mention ORGANIC or with any other similar mention must comply with the requirements of the Board regarding Québec reserved designations and added-value claims (CARTV). The name of the Certification Body must be registered In the «Additional Information» cell from the «Other» section under the « Commercial Results» tab. Proof of certification will be required later on. The lifetime of the products will be reasonably long in order to perform the marketing of the products in reasonable delays. Estimated product lifetime: at least one (1) year from the pick-up of the orders. B) ''Fairtrade'' certified Alcoholic products: The producer submitting his ''Fairtrade'' products must be in possession of an appropriate license allowing him to market his products under the Fairtrade certification. A ''Fairtrade'' logo must be put on the bottles of product. The name of the certification body (Transfair or Fairtrade) must be registered In the «Additional Information» cell from the «Other» section under the « Commercial Results » tab. Proof of certification will be required later on. C) Environmental Claim The supplier submitting his product with environmental claims will have to meet the standards of the Guide for Industry and Advertisers of the Canadian Standards Association (CSA). If the product is selected, the supplier will have to fill out Environmental claims - SAQ Responsibility Charge form. Conditions The SAQ reserves the right to not accept any of the received tenders, as well as to cancel this present call for tenders and reject all tenders with no compensation to the submitters and without the SAQ being held liable for any costs or losses incurred by the submitters. The SAQ will consider that any omission, abstention, inaccurate or nonconforming elements with one or other of the provisions of this call for tenders will make unacceptable the tender and subsequently may cancel the offer. No changes will be allowed once the call for tenders is closed. Any false or erroneous information entered in the offer, all changes made after the selection of the product, or failure to comply with the various timelines could cause the withdrawal of the offer. The SAQ is not held to accept a tender of a product even if it corresponds to a specific need listed in this call for tenders. The SAQ will not assume any expense incurred by the recipient, concerning the preparation and the submission its offer. All the received offers, all the documents and other items received during the treatment of the tender become the exclusive property of the SAQ. If, at the end of the evaluation of the offers, the product is selected, the supplier must commit to observe the applicable conditions of the Purchasing and Merchandising Policy. As part of this call for tenders, SAQ reserves the right to retain one or more product (s) from unsuccessful bids for regular products to meet the needs of SAQ Dépôt. To be considered for this banner, the offer must include a minimum of 15% discount on the supplier price list. This discount will result in the participation in the « scale reduction » offered to customer. In order to avoid any confusion, please wait for the SAQ's answer and instructions before sending the required labels and samples. Only the French version of this call for tenders is officially considered. If differences arise between the French version (official) and the English version, please note that the French version prevails. For more information about filling the submission form, please contact the Service d'Assistance aux Relations d'Affaires - SARA (Business Relations Assistance Service) by e-mail at sara@saq.qc.ca or by phone at 514-254-2711 |
